MARHOLM PARISH COUNCIL

MINUTES OF MEETING HELD ON 16th JANUARY 2014

COMMENCED AT 7PM AND FINISHED AT 9PM

Present:

T Hawkins (Chair)                                          Peter Hill (Councillor)

P Nuttall (Councillor)                                     G Haythornthwaite (Councillor & Honorary Clerk)

Sue Welch (Councillor)

  1. Minutes of the last meeting
  2. Draft Marholm Conservation Area Appraisal
  3. Matters Arising
    1. What is Marholm Parish? We have now collected together numerous maps of the village detailing all the different boundaries and who has responsibility for what areas in the village. These now need to be reviewed to establish the areas the Parish Council is responsible for.
    2. Barclays Bank – the new signatories for the bank account are still not set up. This is being chased up as a matter of urgency – Tim Hawkins
    3. Village Verges / Footpaths – Some work has been done on the verges to improve them, but not to all. It is a slow process. The Footpath from Marholm to the Crematorium was raised as an issue and the ditches also need to be dug out to aid drainage. It was agreed that the Clerk would write to the PCC and ask for these to be carried out – Gillian Haythornthwaite
    4. Bridge by Hour House – PCC has accepted that this needs to be repaired and have added to their schedule of repairs.
    5. Lamppost by Hour House – this has now been re-sited
    6. Unacceptable activities – there has been a reduction in this type of activity following the Parish Council contacting the PCC, Police and Milton.
    7. Neighbourhood Watch – this was carried forward to the next meeting
    8. Slowing down the Traffic – this is still a major concern for the village. It was agreed that we need to re-assess what can be done to slow the traffic down. This item was carried forward to the next meeting.
    9. Litter picking – this was carried forward to the next week.
  4. Precept

These were agreed and signed as a true record of the last meeting

Jim Daley Principal Built Environmental Officer from Peterborough City Council (PCC) attended the meeting to explain the public consultation process in respect of the Marholm Conservation Area Appraisal document which is due to start in 2 weeks time. The consultation process will last for 6 weeks. Every household will receive a letter with information on the consultation process and how they can have their input. The last time this was updated was 1976.

Jim Daley has asked to return to the next Parish Council Meeting in March to share the feedback from the village and he will bring the revised document for us to review.

Jim Daley has provided 6 copies of the draft document and he is going to send an electronic version to the Clerk to be distributed around the village and on the village website.

Once this document has been finalised then it will be put forward to the Planning Department to be adopted.

There were a lot of questions from villagers attending the meeting as well as from the Parish Councillors. These questions focussed on how to protect the village against future developments that could be detrimental to its character and the current residents.

Jim Daley responded to all these questions and in his view this document would assist the village in putting forward our views and concerns and could strengthen our case.

There was a lot of debate around the Village Design Statement which the Parish Council had put together a number of years ago but was not adopted by the Planning Department. The Parish Council could revive this document and go through the process of getting it adopted. Jim Daley felt that this would be another document that could help support our case regarding development in the village.

Jim Daley asked that we spread the word about the document and the consultation process around the village so that as many villagers as possible respond with their views and comments.

The Parish Council has to agree its budget for 2014 / 2015 and from that set the precept. The information on the precept needs to be sent to the PCC by 27th January 2014.

The Clerk presented the financial information to the Parish Council including a draft budget.

The Parish Councillors discussed whether to keep the precept at the 2013 / 2014 level which would increase the reserve in the bank or to reduce the precept to reflect the cost savings that the Parish Council has made in the last 12 months.

A number of the villagers present at the meeting expressed their view that it should remain at the same level. There were also a few that wanted it to be reduced.

The discussion was cut short as the Village Hall was being set up for a funeral wake the following day.

The Parish Council voted on the following 2 options:

  • Keep the precept the same as 2013/ 2014 and have a reserve to cover village costs and contingencies.
  • Reduce the precept to a level that reflects the cost savings made and keeps the reserve in the bank the same as the level anticipated at the end of the 2013 financial year.
  • 2 Parish Councillors voted for Option 1
  • 2 Parish Councillors voted for Option 2
  • The Chair had the casting vote and voted for Option 1.

The result of the vote was:

Option 1 was passed.

  1. 2014 Elections
  2. Other Agenda Items

All Parish Councils are required to hold an Election every 4 years and 2014 is the year when this will take place.

As a result in Marholm the current Parish Councillors will have to stand for re-election, even though 3 were only recently elected. Anyone else who qualifies can also put their name forward to stand for election. We have a total of 5 Parish Councillors.

If the election is uncontested i.e. only the current Parish Councillors stand or if any of them want to stand down then there are only 5 names in total put forward for election, then these 5 will be elected without a ballot taking place. The standard cost for this is £32.

However, if there are more than 5 names that want to stand for election, then a ballot process will need to take place. This is called a contested election. The standard cost for this is £500.

If an election takes place outside the timing of the PCC elections then the costs may be different. In addition, although the above are the standard costs that have been communicated from the PCC, there appear to be no guarantees that this will be the actual cost. This is a confusing area and the MPC has received mixed messages.

The following items were on the Agenda and not covered and will be carried forward to the next meeting:

  • Street lighting checks
  • Re-instatement of bus service

 

Date of the next meeting is Thursday 13th March 2014 at 7pm in the Village Hall.

If any Marholm Resident has something they would like to raise with the Parish Council, please Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

or ring the Parish Council Mobile Telephone: 07857 142857