MINUTES OF MEETING HELD ON 29TH MAY 2014

COMMENCED AT 7PM AND FINISHED AT 8.30PM

Present:

T Hawkins (Chairperon & Councillor            Peter Hill (Councillor)

P Nuttall (Vice Chairperson & Councillor)    G Haythornthwaite (Councillor & Honorary Clerk)

Sue Welch (Councillor)

  1. Election of the Chairperson
  2. Election of Vice Chairperson
  3. Election of Honorary Parish Clerk
  4. Apologies for Absence
  5. Declaration of Interest from Members
  6. Minutes of the last meeting
  7. Review the Financial Statement for 2013/2014
  8. Council approval to a Change of Bank
  9. Standing Orders for Marholm Parish Council
  10. Appointment of the Internal Auditor
  11. Council Asset Register
  12. Review the Council Insurance Policy
  13. Meeting Dates
  14. Rules of AOB
  15. Annual Village Meeting
  16. Village Commemoration of the start of WW1
  17. Future Projects / Ideas
  18. Public Participation

Tim Hawkins was proposed by Peter Hill and seconded by Sue Welch – and duly elected for 12 months. Declaration of acceptance of office signed and witnessed at the meeting.

Philip Nuttall was proposed by Sue Welch and seconded by Peter Hill – and duly elected for 12 months. Declaration of acceptance of office signed and witnessed at the meeting.

Gillian Haythornthwaite was proposed by Sue Welch and seconded by Peter Hill – and duly elected for 12 months. Declaration of acceptance of office signed and witnessed at the meeting.

There were no apologies for absence.

All members completed and signed the Register of Parish Members’ financial and other interests.

These were agreed and signed as a true record of the last meeting

The Financial Statement for the year ended 31st March 2014 was reviewed:

                  Opening Balance                                             £ 685.00

                  Precept                                                            £ 1000.00

                  Less Expenses                                                 £ 725.00

                  Closing Balance                                               £ 959.00

Financial Statement approved by the Council

Annual Governance Statement 2013/14 was approved by the Council

Following all the issues that were encountered in getting the signatures changed on Barclays Bank Account, we have lost confidence in them. As a result it was proposed that we change to Lloyds Bank. In addition, they have a branch in Bretton which is open on a Saturday morning which is much more convenient. This was proposed by Sue Welch and seconded by Peter Hill and carried unanimously.

The Parish Clerk will arrange for the funds to be transferred to Lloyds Bank. The Barclays bank account will remain open until this has been completed and then it will be closed. There will only be one bank account with Lloyds Bank – Gillian Haythornthwaite.

The updated standing orders were reviewed at the meeting and a few minor amendments were made. They are the Council’s ways of working that have been written in every day language, which is easy to read and understand.

Roy Armitage was appointed as the Internal Auditor

The following items are on the Council’s Asset Register:

                  Wooden Noticeboard

Village Sign

                  Metal Bench

                  4 x Wooden Benches

The Parish Clerk to produce an asset register for the Annual Audit

It was agreed that a review would be carried out on the insurance cover required by the Council. A proposal to be brought to the next meeting – Sue Welch.

Annual Village Meeting                      12th June 2014

Parish Council Meeting                      3rd July 2014

Parish Council Meeting                      4th September 2014

Parish Council Meeting                      6th November 2014

It was agreed that AOB can be raised at the end of a Council Meeting and if there is time it can be discussed. If there isn’t sufficient time to discuss the item then it will be carried forward to the next meeting. This will be added to the ways of working.

This was agreed to take place on 12th June 2014 in the Village Hall at 7pm.

The agenda was agreed and will be placed on the notice board and the website on 30th May 2014.

It was agreed that we should encourage as many people as possible to attend the meeting so that they can raise ideas and suggestions to the Council for us to focus on over the next year. A leaflet will be produced and distributed around the village. A draft to be sent to councillors before it is sent out – Tim Hawkins

     

It was agreed that this would be on the agenda for the Annual Village Meeting.

It was agreed that this would be on the agenda for the Annual Village Meeting.

Local resident, John Johnson, asked about the for an update on the repairs to the pavements and the issue of speeding cars through the village.

The following was agreed:

  • Contact to made with Brian Rowcroft to confirm the date when the promised repairs to the pavements will be done – Gillian Haythornthwaite
  • Speed survey strips – find out when these will be installed in the village – Gillian Haythornthwaite
  • Rumble strips – Contact PCC to find out when these will be reinstated – Gillian Haythornthwaite

 

Date of the next meeting is Thursday 12th June 2014 at 7pm in the Village Hall – this will be the Annual Village Meeting

If any Marholm Resident has something they would like to raise with the Parish Council, please Email: This email address is being protected from spambots. You need JavaScript enabled to view it.